{"id":604,"date":"2025-09-14T14:36:00","date_gmt":"2025-09-14T12:36:00","guid":{"rendered":"https:\/\/huibkoeleman.nl\/?post_type=resource&#038;p=604"},"modified":"2025-10-08T21:26:29","modified_gmt":"2025-10-08T19:26:29","slug":"an-office-move-checklist","status":"publish","type":"resource","link":"https:\/\/huibkoeleman.nl\/en\/knowledge\/an-office-move-checklist\/","title":{"rendered":"An Office Move Checklist"},"content":{"rendered":"<div class=\"bg-purple-90 pb-16 lg:pb-28 pt-[calc(var(--header-height)+var(--spacing)*16)] lg:pt-[calc(var(--header-height)+var(--spacing)*28)] not-prose\">\n\n  <div class=\"container grid-container\">\n\n    <div class=\"col-span-full lg:col-span-8 lg:col-start-3 flex flex-col gap-y-6 items-center lg:gap-y-8\">\n\n      <nav aria-label=\"Breadcrumb\">\n        <ol class=\"flex flex-wrap items-center gap-x-2 list-none p-0\">\n          <li class=\"list-none\"><a class=\"group\/link btn-text btn-secondary\" href=\"https:\/\/huibkoeleman.nl\/en\/knowledge-hub\/\">\n\n  Knowledge Hub\n\n<\/a>\n<\/li>\n                      <li class=\"list-none flex items-center gap-x-2\"><svg class=\"size-4\" width=\"16\" height=\"16\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n    <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M5.293 3.293a1 1 0 0 0 0 1.414L8.586 8l-3.293 3.293a1 1 0 1 0 1.414 1.414l4-4a1 1 0 0 0 0-1.414l-4-4a1 1 0 0 0-1.414 0z\" fill=\"#0c0b0e\"\/>\n<\/svg>\n\n<a class=\"group\/link btn-text btn-secondary\" href=\"https:\/\/huibkoeleman.nl\/en\/knowledge-hub\/?type=checklists\">\n\n  Checklists\n\n<\/a>\n<\/li>\n                                <li class=\"list-none flex items-center gap-x-2\"><svg class=\"size-4\" width=\"16\" height=\"16\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n    <path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M5.293 3.293a1 1 0 0 0 0 1.414L8.586 8l-3.293 3.293a1 1 0 1 0 1.414 1.414l4-4a1 1 0 0 0 0-1.414l-4-4a1 1 0 0 0-1.414 0z\" fill=\"#0c0b0e\"\/>\n<\/svg>\n\n<a class=\"group\/link btn-text btn-secondary\" href=\"https:\/\/huibkoeleman.nl\/en\/knowledge-hub\/?onderwerp=change-communication\">\n\n  Change communication\n\n<\/a>\n<\/li>\n                  <\/ol>\n      <\/nav>\n\n      <h1 class=\"text-primary-dark text-h2-sm lg:text-h2-lg font-sans text-center hyphens-auto xs:hyphens-none\">\n\n                  An Office Move Checklist\n        \n      <\/h1>\n\n      \n      <div class=\"flex items-center gap-x-4 mt-2 lg:mt-8\">\n\n                <div class=\"flex flex-col\">\n          <span class=\"text-secondary font-bold\">Auteur<\/span>\n          <span class=\"\">Huib Koeleman<\/span>\n        <\/div>\n      <\/div>\n\n    <\/div>\n\n    <div class=\"col-span-full mt-12 lg:mt-20\">\n\n      \n        <img data-sizes=\"auto\" data-src=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg\" data-srcset=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-1280x731.jpg 1280w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-1024x585.jpg 1024w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-640x366.jpg 640w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-1280x731.jpg 1280w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-390x223.jpg 390w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-780x446.jpg 780w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-272x155.jpg 272w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-544x311.jpg 544w\" src=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg\" alt=\"vrouw die bij verhuisdoos zit\" class=\"lazyload w-full\" decoding=\"async\" loading=\"lazy\" \/>\n          <\/div>\n\n  <\/div>\n\n<\/div>\n\n\n\n<p>An office move is more than packing boxes and sharing a new address. It\u2019s a change that impacts employees, customers, and partners. With this checklist, you\u2019ll make sure everyone is included on time and the move runs smoothly\u2014and leaves a positive impression.<\/p>\n\n\n\n<p><strong>Planning and Preparation<\/strong><br>\u2610 Communicate the moving date and the \u201cwhy\u201d behind the move (vision, benefits).<br>\u2610 Appoint a communications lead or team.<br>\u2610 Create a communications plan with milestones and channels.<\/p>\n\n\n\n<p><strong>Engage Employees Early<\/strong><br>\u2610 Host a kick-off meeting to inform employees and gather ideas.<br>\u2610 Run a survey or poll: what do colleagues need in the new space (workstations, facilities)?<br>\u2610 Set up a sounding board or appoint \u201cmove ambassadors\u201d from different teams.<br>\u2610 Involve employees in decisions about workspace and shared area layouts.<br>\u2610 Share regular updates (e.g., photos of construction or furnishing) to boost engagement.<br>\u2610 Provide space for questions and concerns (Q&amp;A sessions, intranet page, move mailbox).<br>\u2610 Organize a preview visit or guided tour so employees can experience the new office ahead of time.<\/p>\n\n\n\n<p><strong>Internal Communication<\/strong><br>\u2610 Keep employees informed on progress and practical details.<br>\u2610 Share a floor plan with workstations and meeting rooms marked.<br>\u2610 Give clear moving instructions: packing, labeling, deadlines.<br>\u2610 Plan moments for questions and feedback (Q&amp;A, intranet, office hours).<br>\u2610 Ensure a warm welcome on the first day in the new space.<\/p>\n\n\n\n<p><strong>External Communication<\/strong><br>\u2610 Notify clients, vendors, and partners of the new address in advance.<br>\u2610 Update address details on the website, social channels, email signatures, business cards, and print.<br>\u2610 Inform press or trade media if relevant.<br>\u2610 Consider a creative move announcement (card, video, social post).<\/p>\n\n\n\n<p><strong>IT and Connectivity<\/strong><br>\u2610 Communicate any temporary disruptions in phone or email access.<br>\u2610 Make sure employees know how to continue working during the transition.<\/p>\n\n\n\n<p><strong>Coordination with the Moving Company<\/strong><br>\u2610 Define clear points of contact for each stage.<br>\u2610 Share practical transport-day instructions with employees.<\/p>\n\n\n\n<p><strong>The New Location<\/strong><br>\u2610 Inform employees about facilities (parking, bike racks, coffee stations).<br>\u2610 Organize a tour or welcome moment in the new office.<br>\u2610 Set clear guidelines for using spaces and amenities.<\/p>\n\n\n\n<p><strong>After the Move<\/strong><br>\u2610 Thank employees for their flexibility and support.<br>\u2610 Celebrate the opening with an event or informal gathering.<br>\u2610 Share an external \u201cwe\u2019ve moved!\u201d message.<br>\u2610 Collect feedback to improve next time.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With this checklist, you\u2019ll make sure everyone is included on time and the move runs smoothly\u2014and leaves a positive impression.<\/p>\n","protected":false},"author":2,"featured_media":902,"menu_order":0,"template":"","resource_subject":[36],"class_list":["post-604","resource","type-resource","status-publish","has-post-thumbnail","hentry","resource_type-checklists","resource_subject-change-communication"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - 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