{"id":604,"date":"2025-09-14T14:36:00","date_gmt":"2025-09-14T12:36:00","guid":{"rendered":"https:\/\/huibkoeleman.nl\/?post_type=resource&#038;p=604"},"modified":"2025-10-08T21:26:29","modified_gmt":"2025-10-08T19:26:29","slug":"an-office-move-checklist","status":"publish","type":"resource","link":"https:\/\/huibkoeleman.nl\/en\/knowledge\/an-office-move-checklist\/","title":{"rendered":"An Office Move Checklist"},"content":{"rendered":"<div class=\"bg-purple-90 pb-16 lg:pb-28 pt-[calc(var(--header-height)+var(--spacing)*16)] lg:pt-[calc(var(--header-height)+var(--spacing)*28)] not-prose\">\n\n  <div class=\"container grid-container\">\n\n    <div class=\"col-span-full lg:col-span-8 lg:col-start-3 flex flex-col gap-y-6 items-center lg:gap-y-8\">\n\n      <nav aria-label=\"Breadcrumb\">\n        <ol class=\"flex flex-wrap items-center gap-x-2 list-none p-0\">\n          <li class=\"list-none\"><a class=\"group\/link btn-text btn-secondary\" 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0-1.414 0z\" fill=\"#0c0b0e\"\/>\n<\/svg>\n\n<a class=\"group\/link btn-text btn-secondary\" href=\"https:\/\/huibkoeleman.nl\/en\/knowledge-hub\/?onderwerp=change-communication\">\n\n  Change communication\n\n<\/a>\n<\/li>\n                  <\/ol>\n      <\/nav>\n\n      <h1 class=\"text-primary-dark text-h2-sm lg:text-h2-lg font-sans text-center hyphens-auto xs:hyphens-none\">\n\n                  An Office Move Checklist\n        \n      <\/h1>\n\n      \n      <div class=\"flex items-center gap-x-4 mt-2 lg:mt-8\">\n\n        <img data-sizes=\"auto\" data-src=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463.jpg\" data-srcset=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463.jpg 544w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463.jpg 544w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463-480x428.jpg 480w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463.jpg 544w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463-360x360.jpg 360w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463.jpg 544w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463-80x80.jpg 80w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463-160x160.jpg 160w\" src=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2026\/09\/IMG_5463.jpg\" alt=\"huib Koelemans close-up\" class=\"lazyload size-14 rounded-full shrink-0\" decoding=\"async\" loading=\"lazy\" \/>        <div class=\"flex flex-col\">\n          <span class=\"text-secondary font-bold\">Auteur<\/span>\n          <span class=\"\">Huib Koeleman<\/span>\n        <\/div>\n      <\/div>\n\n    <\/div>\n\n    <div class=\"col-span-full mt-12 lg:mt-20\">\n\n      \n        <img data-sizes=\"auto\" data-src=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg\" data-srcset=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-1280x731.jpg 1280w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-1024x585.jpg 1024w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg 1344w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-640x366.jpg 640w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-1280x731.jpg 1280w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-390x223.jpg 390w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-780x446.jpg 780w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-272x155.jpg 272w, https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing-544x311.jpg 544w\" src=\"https:\/\/huibkoeleman.nl\/wp-content\/uploads\/2025\/09\/checklist-kantoorvrhuizing.jpg\" alt=\"vrouw die bij verhuisdoos zit\" class=\"lazyload w-full\" decoding=\"async\" loading=\"lazy\" \/>\n          <\/div>\n\n  <\/div>\n\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">An office move is more than packing boxes and sharing a new address. It\u2019s a change that impacts employees, customers, and partners. With this checklist, you\u2019ll make sure everyone is included on time and the move runs smoothly\u2014and leaves a positive impression.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Planning and Preparation<\/strong><br>\u2610 Communicate the moving date and the \u201cwhy\u201d behind the move (vision, benefits).<br>\u2610 Appoint a communications lead or team.<br>\u2610 Create a communications plan with milestones and channels.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Engage Employees Early<\/strong><br>\u2610 Host a kick-off meeting to inform employees and gather ideas.<br>\u2610 Run a survey or poll: what do colleagues need in the new space (workstations, facilities)?<br>\u2610 Set up a sounding board or appoint \u201cmove ambassadors\u201d from different teams.<br>\u2610 Involve employees in decisions about workspace and shared area layouts.<br>\u2610 Share regular updates (e.g., photos of construction or furnishing) to boost engagement.<br>\u2610 Provide space for questions and concerns (Q&amp;A sessions, intranet page, move mailbox).<br>\u2610 Organize a preview visit or guided tour so employees can experience the new office ahead of time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Internal Communication<\/strong><br>\u2610 Keep employees informed on progress and practical details.<br>\u2610 Share a floor plan with workstations and meeting rooms marked.<br>\u2610 Give clear moving instructions: packing, labeling, deadlines.<br>\u2610 Plan moments for questions and feedback (Q&amp;A, intranet, office hours).<br>\u2610 Ensure a warm welcome on the first day in the new space.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>External Communication<\/strong><br>\u2610 Notify clients, vendors, and partners of the new address in advance.<br>\u2610 Update address details on the website, social channels, email signatures, business cards, and print.<br>\u2610 Inform press or trade media if relevant.<br>\u2610 Consider a creative move announcement (card, video, social post).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>IT and Connectivity<\/strong><br>\u2610 Communicate any temporary disruptions in phone or email access.<br>\u2610 Make sure employees know how to continue working during the transition.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Coordination with the Moving Company<\/strong><br>\u2610 Define clear points of contact for each stage.<br>\u2610 Share practical transport-day instructions with employees.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>The New Location<\/strong><br>\u2610 Inform employees about facilities (parking, bike racks, coffee stations).<br>\u2610 Organize a tour or welcome moment in the new office.<br>\u2610 Set clear guidelines for using spaces and amenities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>After the Move<\/strong><br>\u2610 Thank employees for their flexibility and support.<br>\u2610 Celebrate the opening with an event or informal gathering.<br>\u2610 Share an external \u201cwe\u2019ve moved!\u201d message.<br>\u2610 Collect feedback to improve next time.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With this checklist, you\u2019ll make sure everyone is included on time and the move runs smoothly\u2014and leaves a positive impression.<\/p>\n","protected":false},"author":2,"featured_media":902,"menu_order":0,"template":"","resource_subject":[36],"class_list":["post-604","resource","type-resource","status-publish","has-post-thumbnail","hentry","resource_type-checklists","resource_subject-change-communication"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - 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Als adviseur, schrijver en spreker houd ik me bezig met \u00e9\u00e9n centrale vraag: hoe helpt communicatie mensen om richting te vinden, mee te doen en met elkaar in gesprek te blijven als organisaties veranderen? Als adviseur begeleid ik managementteams en veranderteams bij complexe veranderingen. Ik help communicatieafdelingen bij het ontwikkelen en aanscherpen van hun strategie, positionering en werkwijze. Daarbij zoek ik steeds naar de verbinding tussen de opgaven van de organisatie en wat interne communicatie daaraan concreet kan bijdragen. Als schrijver ontwikkel en deel ik mijn eigen kijk op het vak. Ik schreef verschillende boeken over interne communicatie en verandercommunicatie en publiceer regelmatig blogs over nieuwe ontwikkelingen, onderzoek en modellen. Daarbij vertaal ik inzichten uit communicatie, veranderkunde en organisatiekunde naar praktische aanpakken en instrumenten. Op dit moment werk ik aan een nieuwe editie van mijn boek over interne communicatie. Als spreker en trainer breng ik die idee\u00ebn in gesprek met vakgenoten. Ik geef lezingen, masterclasses en trainingen over interne communicatie en verandercommunicatie en werk graag met communicatieprofessionals aan concrete vraagstukken uit hun eigen organisatie. Mijn bijzondere belangstelling gaat uit naar ngo\u2019s, publieke organisaties en andere organisaties met een maatschappelijke opdracht. Juist daar komen voor mij veel interessante vragen samen: strategie en praktijk, verandering en continu\u00efteit, de formele organisatie en wat mensen er in hun dagelijkse werk van maken. Mijn werk beweegt daarmee steeds tussen praktijk en vakontwikkeling: adviseren in organisaties levert nieuwe inzichten op, schrijven dwingt me die inzichten scherper te maken en in lezingen en trainingen toets ik ze weer aan de ervaringen van anderen.","sameAs":["https:\/\/huibkoeleman.nl\/","https:\/\/www.linkedin.com\/in\/huibkoeleman\/","https:\/\/nl.pinterest.com\/huibkoeleman\/","https:\/\/www.youtube.com\/@huibkoeleman"],"url":"https:\/\/huibkoeleman.nl\/en\/author\/huib\/"}]}},"_links":{"self":[{"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/resource\/604","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/resource"}],"about":[{"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/types\/resource"}],"author":[{"embeddable":true,"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/users\/2"}],"version-history":[{"count":2,"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/resource\/604\/revisions"}],"predecessor-version":[{"id":903,"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/resource\/604\/revisions\/903"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/media\/902"}],"wp:attachment":[{"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/media?parent=604"}],"wp:term":[{"taxonomy":"resource_subject","embeddable":true,"href":"https:\/\/huibkoeleman.nl\/en\/wp-json\/wp\/v2\/resource_subject?post=604"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}