An Office Move Checklist
An office move is more than packing boxes and sharing a new address. It’s a change that impacts employees, customers, and partners. With this checklist, you’ll make sure everyone is included on time and the move runs smoothly—and leaves a positive impression.
Planning and Preparation
☐ Communicate the moving date and the “why” behind the move (vision, benefits).
☐ Appoint a communications lead or team.
☐ Create a communications plan with milestones and channels.
Engage Employees Early
☐ Host a kick-off meeting to inform employees and gather ideas.
☐ Run a survey or poll: what do colleagues need in the new space (workstations, facilities)?
☐ Set up a sounding board or appoint “move ambassadors” from different teams.
☐ Involve employees in decisions about workspace and shared area layouts.
☐ Share regular updates (e.g., photos of construction or furnishing) to boost engagement.
☐ Provide space for questions and concerns (Q&A sessions, intranet page, move mailbox).
☐ Organize a preview visit or guided tour so employees can experience the new office ahead of time.
Internal Communication
☐ Keep employees informed on progress and practical details.
☐ Share a floor plan with workstations and meeting rooms marked.
☐ Give clear moving instructions: packing, labeling, deadlines.
☐ Plan moments for questions and feedback (Q&A, intranet, office hours).
☐ Ensure a warm welcome on the first day in the new space.
External Communication
☐ Notify clients, vendors, and partners of the new address in advance.
☐ Update address details on the website, social channels, email signatures, business cards, and print.
☐ Inform press or trade media if relevant.
☐ Consider a creative move announcement (card, video, social post).
IT and Connectivity
☐ Communicate any temporary disruptions in phone or email access.
☐ Make sure employees know how to continue working during the transition.
Coordination with the Moving Company
☐ Define clear points of contact for each stage.
☐ Share practical transport-day instructions with employees.
The New Location
☐ Inform employees about facilities (parking, bike racks, coffee stations).
☐ Organize a tour or welcome moment in the new office.
☐ Set clear guidelines for using spaces and amenities.
After the Move
☐ Thank employees for their flexibility and support.
☐ Celebrate the opening with an event or informal gathering.
☐ Share an external “we’ve moved!” message.
☐ Collect feedback to improve next time.
